The Go-To Accounting Solution for Educational Institutions
With RealBooks, unify campuses, finance teams, and fee management into one seamless ecosystem.
Take the first step toward smarter accouting today.
Designed for Schools, Colleges, Coaching Institutes, and Educational Trusts
Whether it’s a single school or a multi-branch institution, RealBooks helps manage finances, staff payments, compliance, and reporting with precision.
Location-wise Accounting with Centralized Control
TDS & GST Compliance
Integrated with RealFees (Fee Collection)
Why Accounting is a Challenge for Educational Institutions
Multiple Branches And Trust Entities
TDS Deductions On Salaries, Consultants, And Contractors
Manual Reconciliation Of Fee Collections And Defaulters
Managing Department Or Campus-Wise Budgets
No Real-Time View Of Fund Utilization Or Liabilities
Lack Of Role-Wise Controls and Workflow Approval
Scattered Documents And Audit Trails Across Locations
RealBooks Helps Educational Institutions Run Financial Operations Smoothly
Easily manage TDS obligations for staff salaries, visiting faculty, vendors, consultants, and contract workers. RealBooks auto-applies the latest TDS rates, calculates deductions, and generates ready-to-file reports. Avoid non-compliance with timely alerts and automated filings.
Track and manage accounts for multiple branches, campuses, hostels, or trusts under one unified platform. Allocate funds by department, monitor inter-branch transactions, and generate both consolidated and location-wise reports for better transparency and control.
Assign specific roles and access levels to finance teams, principals, trustees, admin staff, or auditors. Protect sensitive data with permission controls, prevent unauthorized backdated entries, and ensure proper approvals before any critical action is taken.
Automatically sync fee collections, concessions, dues, and refunds from RealFees into RealBooks in real time. Eliminate the need for repetitive data entry and reduce reconciliation mismatches between academic and finance systems. Keep your books updated as soon as a transaction happens.
Get instant visibility into fee collections, grant usage, staff payments, and capital expenditures. Custom dashboards provide institution-wide insights to help leadership make timely and informed financial decisions.
Digitally attach supporting documents like fee receipts, TDS challans, vendor invoices, or contracts directly to transactions or ledgers. Maintain a clear audit trail and be always prepared for internal reviews or statutory audits.
Connect RealBooks with your institution’s existing systems—whether it’s payroll, HRMS, ERP, or Excel workflows. Use APIs or built-in integrations to ensure smooth data flow across departments, cutting down on duplication and manual errors.
Gain Complete Control of Campus Assets with FAR in RealBooks
With FAR in RealBooks, educational institutions can track campus assets, equipment, and depreciation in one place—ensuring accuracy, compliance, and better control.
Trusted by Growing Businesses to Power Their Accounting
I have been working with RealBooks since 2018 and I am extremely thrilled with the services and features provided. We work in a very collaborative manner and the RealBooks team is very flexible and Along with the RealBooks software, we have been using their RealEdge Accounting Services as well. The attention to detail displayed by the team is above par and they are extremely open to taking on new challenges.
Uptownie
Priyanka Agarwal, Founder
Being cloud based with almost all required features, RealBooks has allowed us to work remotely. We were able to derive maximum benefit of this during the lockdown period. We continue to work and manage accounting functions remotely & we see RealBooks as an important partner in our management process. Having worked with multiple ERP tools, we can say that RealBooks, so far, gives us the best service.
Sarangi the store
Akshat Jain, Finance Manager
Finova Solutions is one of the leading business solutions providers in Bahrain and the rest of the CCC. Our partnership with RealBooks since 2019 has helped us achieve our company mission and created many happy clients for us. The partnership has given our business a bigger opportunity to cater for the next level of accounting and business management technology for SMEs.
Finova Solutions
Rajeesh Rajan
Before RealBooks, manual financial maintenance posed challenges, hindering real-time access. With RealBooks, attaching supporting documents to vouchers streamlined accessibility, reducing administrative costs, and providing real-time insights into profit and loss. The ease of use, coupled with cost-effectiveness and excellent customer care, makes them recommend RealBooks for efficient financial management.
Coimbatore Pioneer Fertilizers Pvt Ltd
Vairavel M
We over 750 pre-schools across 100 cities in India. With such large operations we were facing constant challenges on Tally w.r.t. real-time multi location management. We were considering shifting to SAP B1 from Tally when we heard of ReaIBooks and its impressive work. Our implementation was very smooth and within 45 days all of our locations were up and running on RealBooks. RealBooks has us to streamline our day-to-day operations and allowed us to back up and reference all our documents electronically (truly a unique feature!). It has also ensured that I don't have to on anyone to view the Reports.
Little Millennium Pvt. Ltd.
Raman Bajaj, CEO
Moving from Tally to RealBooks has been one of the best decisions we have made. We are located in 7 different cities. Thanks to RealBooks, city level profitability is too easy We have not had to set up any central server or the like and all of the data.
Ideal Insurance Brokers Pvt. Ltd.
Rahul Mohata, Founder
We shifted to RealBooks more than 5 years ago and are managing more than 400+ clients with a very small team very efficiently and in a collaborative manner.
Paperwork e-Accounting Services LLP
CA Abhishek Patel
Having used it for more than 6 months, I have no hesitation in recommending RealBooks as a very robust, cloud based accounting and inventory management software. Thank you Team RealBooks and wish you much success.
Emiza
Jitendra Kumar, Co-Founder & Executive Director
RealBooks simplifies accounting tasks effortlessly, making transaction management easy. I wholeheartedly recommend RealBooks to others based on my experience, rating it a 9 out of 10 for its user-friendly approach and efficient results.
Alex Philip & Associates
CA Alex Philip, Managing Partner
The document attachment feature is world class and we immensely benefited during Lockdown as we did not need to visit client offices at all for any outsourcing or audit work.
Adventus Business Pvt. Ltd.
CA Mukesh Gupta
RealBooks has helped us to overcome the glitches in accounting with our earlier software. Transition to RealBooks was very smooth and accurate. Flow of data through API is utmost useful feature for real time accounting. Branch Reconciliation between multiple branches has become simple now.
RNS Motors
Vinay Bhat, Vice President Finance
REALBOOKS - AUTO MODULE streamlined our accounting with tailored features for the automobile industry. It manages Customer Settlements, tracks commission, integrates with DMS, and ensures Voucher Authorization, enhancing control and efficiency. We went live with RealBooks in the year 2021, and we have been using it for the last 3 Financial Years now.
Competent Automobiles
Badri Nath, CFO
Why Leading Educational Institutions Choose RealBooks
Purpose-Built for Education Workflows
RealBooks handles fee structures, campus budgets, and staff/vendor payments effortlessly and accurately.
Centralized Control Across All Campuses
Maintain accounting discipline across locations while allowing decentralization in operations.
100% Cloud-Based & Secure
Access accounts securely from any device, anytime. No installations or server maintenance required.
Customizable & Scalable
Easily add new branches, user roles, departments, or approval flows as the institution grows.
Make Education Accounting Transparent, Simple & Scalable
See how RealBooks can streamline your finance operations, reduce compliance risks, and bring centralized control to all your campuses.
FREQUENTLY ASKED QUESTIONS
Common Queries, Clear Solutions
Yes. RealBooks is fully integrated with RealFees. All fee collections, concessions, dues, and refunds sync directly into your books—no manual entries required.
TDS on staff salaries, visiting faculty, vendors, and consultants is auto-calculated. RealBooks allows you to generate challans, track payments, and file returns accurately and on time.
Absolutely. RealBooks supports multi-location accounting. Each campus can maintain branch-specific records, while the trust or head office can access consolidated reports instantly.
Yes. RealBooks offers granular role-based access control. Assign specific permissions by user role, department, or campus to maintain data security and approval hierarchies.
Yes. You can track budget allocation, expenses, and fund usage for each department or location. Dashboards provide real-time visibility into fund flow and usage.
All documents can be uploaded and attached to vouchers, ledgers, or transactions, making them easy to find, reference, and audit.
Yes. While many services in education are exempt, RealBooks allows GST configuration for taxable services like canteen, transport, or coaching divisions, ensuring full compliance.
Yes. RealBooks supports both API and Excel-based integrations, enabling seamless data exchange with HRMS, payroll software, ERP systems, and other academic tools.
RealBooks is 100% cloud-based. There's no software to install, and you can access it securely from any device, anytime, with automatic updates and data backups.
Simply book a free demo. Our team will assist with account setup, campus configuration, RealFee integration, and data import to ensure a smooth transition.