Create Professional GST Quotations Online in Seconds
Free GST Quotation Generator by RealBooks
A quotation is often the first step in closing a deal. With the RealBooks Free GST Quotation Generator, you can create clean, professional quotations that clearly present pricing, tax details, and terms to your customers.
No login required. No software installation. Just generate and download.
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What is a GST Quotation?
A GST quotation is a document issued by a seller to a potential buyer before a transaction takes place. It outlines the estimated price of goods or services along with applicable GST taxes.
A GST quotation typically includes:
1. Supplier and customer information
2. Quotation number and date
3. Description of goods or services
4. Quantity and pricing details
5. Applicable GST rates (CGST, SGST, IGST)
6. Total estimated amount
Unlike an invoice, a quotation is not a tax invoice. Instead, it serves as a formal proposal that allows customers to review pricing before confirming an order.
GST quotations help businesses in:
Providing transparent pricing to customers, establishing professional communication, helping clients understand tax-inclusive costs, and simplifying the conversion from quotation to invoice
Using a structured quotation generator ensures your quotation includes all the essential details needed for professional business communication.
How to Use the Free GST Quotation Generator (5 Simple Steps)
Creating a GST quotation with RealBooks takes less than a minute.
Enter Quotation Details
Add the quotation number, quotation date, validity date, and place of supply.
Add Business Details
Fill in the Bill From section with your business name, GSTIN, address, and state.
Add Customer Details
Enter your customer's business name, GSTIN (if applicable), and address in the Bill To section.
Add Line Items (Maximum 5)
Include product or service descriptions, HSN/SAC codes, quantity, rate, and GST percentage. The generator will automatically calculate CGST, SGST, and totals.
Preview & Download
Click Preview & Download Quotation to instantly generate a clean, professional GST quotation ready to send to your customer.
What Does the RealBooks GST Quotation Include?
The RealBooks Free GST Invoice Generator is designed to create invoices that follow Indian GST requirements while remaining simple and professional. Every invoice generated includes all the key components needed for proper documentation, tax compliance, and smooth business transactions.
Below are the important elements included in a RealBooks GST invoice:
You can upload your company logo to make the quotation look professional and consistent with your brand identity. A logo helps build credibility and trust with potential clients.
Each quotation includes a unique quotation number that helps you track proposals easily and maintain organised records.
This also makes it easier to reference the quotation later when converting it into an invoice or confirming an order.
The quotation includes:
- Quotation Date – when the quotation is issued
- Validity Date – how long the price offer remains valid
Adding a validity period ensures that pricing remains clear and prevents misunderstandings if costs change later.
The place of supply determines how GST is applied to a transaction. The generator allows you to select the correct state so the appropriate tax structure can be reflected in the quotation.
Your business information appears in the Bill From section. This usually includes:
- Business name
- GSTIN
- Business address
- State and country
These details help customers identify the supplier and verify business credentials.
The quotation includes complete customer information, such as:
- Customer or company name
- GSTIN (if the client is GST registered)
- Address and state
- Country
Including customer details helps personalise the quotation and ensures accurate documentation.
Each line item contains a clear description of the goods or services being quoted. This helps the customer understand exactly what is included in the proposed pricing.
The free generator allows up to 5 line items per quotation.
The quotation supports:
- HSN (Harmonised System of Nomenclature) for goods
- SAC (Service Accounting Code) for services
These codes help classify goods and services under GST rules and provide clarity in tax calculations.
Each item can include:
- Quantity of goods or services
- Rate per unit
The generator calculates totals automatically based on the entered values.
RealBooks automatically calculates GST based on the rate selected for each item.
This includes:
- CGST (Central GST)
- SGST (State GST)
The quotation clearly displays the tax breakup for transparency.
The quotation shows a structured summary including:
- Subtotal before taxes
- CGST and SGST breakdown
- Final estimated total amount
This helps clients quickly understand the expected cost of the order.
The Notes section allows you to include additional information such as:
- Thank you messages
- Scope clarifications
- Project details
This helps improve communication and clarity with customers.
You can include terms such as:
- Payment terms
- Delivery timelines
- Validity conditions
- Cancellation policies
Clearly defined terms help avoid misunderstandings and set proper expectations.
You can optionally upload a payment QR code, allowing customers to quickly pay using UPI or other digital payment apps once the quotation is accepted.
This is especially useful for freelancers and small businesses.
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Need More Than Just Quotations?
The free generator is perfect for quick quotations. But if you want to manage invoicing, accounting, GST compliance, and financial reporting in one place, RealBooks offers a powerful cloud accounting platform.
Upgrade from simple quotation creation to complete business accounting automation.
Take the first step toward smarter accouting today.
FREQUENTLY ASKED QUESTIONS
GST Invoice Generation
Yes, the RealBooks GST Quotation Generator is completely free. You can create, preview, and download GST quotations online without any charges or account registration.
No. A GST quotation is a price proposal sent before a sale, while a GST invoice is issued after goods or services are supplied. The quotation helps customers review pricing before confirming the order.
The tool is ideal for freelancers, consultants, startups, agencies, and small businesses who want to quickly create professional quotations without using full accounting software.
The free GST Quotation Generator allows you to add up to 5 line items per quotation, including product or service description, HSN/SAC code, quantity, rate, and GST percentage.
If your business needs features like unlimited invoices, bookkeeping, GST reporting, financial statements, and automated accounting, you can switch to the full RealBooks cloud accounting platform for complete business management.