📌 Overview

If your organization handles purchasing centrally — say, your Bangalore office creates Purchase Orders for requisitions coming from Hyderabad and Accessories segments — this feature is made for you! You can now map multiple segments to a centralized Purchase Order segment, so all Purchase Requisitions flow into one place.

🛠 Quick Setup

Simply map which segments should feed into your centralized PO segment, then click save. It’s that easy!

🎬 Example

Let’s say Hyderabad and Accessories segments raise Purchase Requisitions, and Bangalore handles all purchasing:

1. Map Hyderabad → Bangalore and Accessories → Bangalore.
2. When creating a PO in Bangalore, you’ll see PRs from both segments ready to be tagged.

📷 See It in Action

📄 Setup the mapping in Settings

📄 PO now shows PRs from multiple segments

📄 PR summary reflects the tagging

📌 Overview

A comprehensive Audit Trail has been introduced on the Settings Configuration page. You can now track every parameter change with full visibility into who made the change, when it was made, and what was enabled or disabled. Two levels of audit trail are available: an Overall Audit Trail showing all configuration changes, and a Parameter-Wise Audit Trail for tracking the history of individual settings.

🎬 How to Use It

1. Go to Settings → Configuration.
2. Use the Overall Audit Trail to view all recent configuration changes across parameters.
3. Click on any individual parameter to view its Parameter-Wise Audit Trail — showing the complete history of that specific setting.

📷 See It in Action

📄 Settings Configuration page

📄 Overall Audit Trail view

📄 Parameter-Wise Audit Trail

📄 User and timestamp details

📌 Overview

If your company has custom templates deployed, you can now assign them to voucher types directly from the Voucher Type Master — no need to contact the RealBooks team! Previously, when a new segment was created after a custom template was deployed, you had to reach out to get the template assigned to the new segment. Now, you can do it yourself. Additionally, you can see how many templates are assigned to a specific voucher type and which segments each template is assigned to.

🎬 How to Use It

1. Go to Masters → Accounts → Voucher and open a voucher type in Edit mode.
2. You’ll see the available custom templates listed for selection.
3. Assign templates to the desired segments.
4. View the summary to see how many templates are assigned and their segment mappings.

📷 See It in Action

📄 Template assignment in Voucher Type Master

📄 Template-to-segment mapping view

📌 Overview

RealBooks now integrates with Cashfree — a trusted third-party vendor — to validate whether a bank account number is valid or invalid. This validation happens at the time of ledger creation and ledger editing, and works for both Bank ledgers and Party ledgers. The verification is based on the account number and the updated IFSC code entered in the ledger master.

🎬 How It Works

1. While creating or editing a Bank or Party ledger, enter the account number and IFSC code.
2. The system will validate the bank details via Cashfree’s bank validation service.
3. If the account is valid, the ledger can be saved and FTP payments will proceed normally.
4. If the account is invalid or unverified, the system will flag it — and bank payments via FTP will be blocked until the details are corrected and verified.

📷 See It in Action

📄 Bank validation during ledger creation/edit

📄 Verification status reflected in ledger master

📌 Overview

A new Chart of Accounts Locking feature has been introduced that allows you to lock your ledger structure on a financial year (FY) basis. Once a financial year is locked, the ledger grouping as it existed at that time is preserved. If the grouping is changed in a subsequent FY, the locked year will continue to reflect the original grouping.

📌 How It Works

For example, if a user finalized books for FY 2024–25 with ledger “Adansa Solutions Private Limited” under the group Sundry Debtors, and later in FY 2025–26 changed the grouping to a new sub-group RealEdge Debtors (under Sundry Debtors), then:

• For FY 2024–25 — the ledger will continue to show under Sundry Debtors
• For FY 2025–26 — the ledger will show under RealEdge Debtors (under Sundry Debtors)

🎬 Where to Find It

📷 See It in Action

📄 Lock Period setting — Yearly option

📄 Locking Chart of Accounts for FY

📄 Ledger grouping preserved in locked FY

📄 Updated grouping in new FY

📄 Lock Voucher Date auto-updated

📌 Overview

Some entries containing TDS ledgers were not reflecting in the TDS reports, making it difficult for users to fully rely on the TDS data for compliance. To address this, a brand new TDS Missed Entries exception report has been developed. This report displays all entries that contain TDS ledgers but have not been considered in the standard TDS reports — giving you complete visibility into any gaps.

🎬 How to Access It

Simply navigate to the report, and it will list all entries that have TDS ledgers but are missing from your TDS reports. Review the entries and take corrective action as needed.

📷 See It in Action

📄 TDS Missed Entries report showing entries not in TDS reports

📌 Overview

We know Ctrl + P is the universal shortcut for printing — and now you can use it in RealBooks too! Previously, you had to press Ctrl + Y to print voucher templates from the IBT_REC edit screen. With this update, you can enable the familiar Ctrl + P shortcut through a simple configuration.

🛠 How to Enable It

It’s just a one-time setup:

1. Select IBT_REC as the Nature of Transaction.
2. Set the parameter of “Set the shortcut key for Print Invoice to Ctrl + P” to Yes.
3. That’s it! Now open any IBT_REC voucher in edit mode and press Ctrl + P to print.

📷 See It in Action

📄 Configuration screen — Enable the setting

🖨 Voucher edit screen — Ctrl + P is ready!

📌 Overview

When the Simultaneous Item Search parameter is enabled from the Settings page, the search previously only worked with Item Name and Item Code. With this enhancement, the search now also includes BarCode — so you can find items by scanning or typing a barcode directly in the search field.

🎬 How to Use It

1. Ensure the Simultaneous Item Search parameter is enabled in your Settings page.
2. In any item search field, type or scan the BarCode.
3. The system will search across Item Name, Item Code, and BarCode simultaneously and display the matching results.

📷 See It in Action

📄 Simultaneous Item Search setting enabled

📄 BarCode search returning matching item

📄 Search works across Item Name, Item Code & BarCode

📌 Overview

A new Employee category has been added under the Ledger Category dropdown in the Ledger Master. Previously, there was no dedicated category for employee-related ledgers, requiring users to map them under other categories. With this enhancement, you can now directly classify ledgers as Employee type during creation.

🎬 Where to Find It

1. Go to Masters → Accounts → Ledger → Create.
2. In the Ledger Category dropdown, select the new Employee option.
3. Complete the remaining fields and save.

📷 See It in Action

📄 Ledger Master — Employee category option

📄 Ledger creation with Employee category

📝 What Changed

In the Ledger Master export variation “Excel Format (Group Details)”, the following new fields have been introduced:

• GST Reg Type
• GST Reg Nature
• GSTIN
• GSTIN Verified

📷 See It in Action

📄 New GST fields in Excel export

📄 Exported Excel with GST columns

📌 What Was Happening

As part of the earlier release (JOB-157918), Cashfree Bank Validation was introduced to verify bank account details during ledger creation and editing. However, the verification status was not visible when viewing the ledger in the Ledger Master View screen. Users had to open the edit mode to check whether a bank account was verified or not.

🎬 Where to Find It

📷 See It in Action

📄 Verification status in Ledger Master View

📌 What Was Happening

The Segment Master did not have fields for PAN, TIN, and CIN under the print setup section. Users who needed these details to appear on printed templates (invoices, reports, etc.) had no way to configure them at the segment level, resulting in missing or manually added information on print outputs.

📷 See It in Action

📄 PAN, TIN, CIN fields in Segment Master

📌 What Was Happening

The Ledger Group Master had a PAN Applicability option under Applicability settings, but there was no similar option for Aadhaar Card. Users who needed to enforce Aadhaar collection for specific ledger groups had no way to configure this at the group level.

📷 See It in Action

📄 Aadhaar Applicability in Ledger Group Master

📌 Overview

As per the latest compliance rules effective from 01-04-2026, new TDS sections have been introduced. These updated sections are now available in the Ledger Master for selection when configuring TDS-related ledgers, ensuring your setup remains compliant with the current financial year regulations.

📷 See It in Action

📄 New TDS sections in Ledger Master

📄 TDS section selection dropdown

📄 Updated sections as per compliance rules

📌 What Was Happening

In the Approval Workflow Master, there was no option to check the Audit Trail. Users had no way to track who made changes to the approval workflow configuration, when the changes were made, or what was modified — making it difficult to maintain transparency and accountability over workflow settings.

🎬 Where to Find It

📷 See It in Action

📄 Audit Trail option in Approval Workflow

📄 Audit Trail details view

📌 What Was Happening

The User Permission pop-up for Cancel / Temporary Delete actions on the Settings page was not accessible. Users were unable to interact with or configure these permission settings, requiring optimization to make the pop-up functional and reachable.

🎬 Where to Find It

📷 See It in Action

📄 User Permission pop-up — Before optimization

📄 User Permission pop-up — After optimization

📌 Overview

When a party’s State Name or Registration Type (e.g., Unregistered → Registered) was updated in the Ledger Master, the existing voucher entries were not automatically reclassified in GST reports. This could lead to incorrect GSTR-1 reporting — for example, transactions continuing to reflect under B2CS instead of B2B.

📌 How It Works

When you update the State Name or Registration Type under Ledger Master → Party Details:

• A pop-up appears showing a list of impacted voucher entries with Voucher Date and Voucher Number
• On clicking Save on the Ledger Master, selected entries are automatically pushed for re-sync with GSP
• GST classification is updated accordingly in reports

Logic: Only voucher entries dated after the GST Registration Date (available in Ledger Master) are listed for re-sync.

🎬 Where to Find It

📷 See It in Action

📄 Party detail change in Ledger Master

📄 Pop-up showing impacted voucher entries

📄 Voucher list with date and number

📄 Re-sync triggered on save

📄 GST classification updated in report

📄 Entries re-synced with GSP

📄 Updated classification post re-sync

📌 What Was Happening

There was no option to assign a 0% GST rate in the Item Master. Items that are taxable at 0% were being treated as Exempt in GST return Excel exports, causing incorrect classification. The 0% rate was also not visible in GST rate-wise reports, leading to discrepancies in compliance reporting.

📷 See It in Action

📄 0% GST rate option in Item Master

📄 Taxable Value in GST return Excel

📌 Overview

The Link Search option in transactions now includes a date range filter. Whether you’re creating a new transaction or editing an existing one, you can now search for linked entries by specifying a “From” and “To” date — making it much easier to find the exact transaction you need.

🎬 How to Use It

1. Open any transaction in entry or edit mode.
2. Click the Link Search option.
3. Use the new From Date and To Date fields to filter results by date range.
4. Select the linked transaction you need.

📷 See It in Action

📄 Date range filter in Link Search — Entry mode

📄 Date range filter in Link Search — Edit mode

📌 What Was Happening

While performing a Stock Transfer (Godown Transfer), the Batch Specification was not visible under the batch selection. Users could see the batch but had no visibility into the specification details, making it difficult to identify and select the correct batch during transfers.

📷 See It in Action

📄 Stock Transfer — Batch selection screen

📄 Batch specification now visible

📄 Correct batch details during transfer

📌 Overview

The backend saving structure for Stock Journal and Stock Transfer entries has been optimized. Previously, when editing entries with a large number of line items (e.g. 191 items), the save process would take an excessively long time — sometimes over 90 minutes — during which the system kept buffering. This blocked the user from performing any other work in the company, even in other segments.

📌 What Was Happening

When rates were updated for some line items in a Stock Journal with 191 items, the system continued buffering for an extended period after saving. During this prolonged save, if the user clicked the close button, got logged out, or switched segments, the entry would get partially saved and the remaining line items would be deleted — causing significant stock discrepancies.

🎬 Where to Find It

📌 What Was Happening

When a segment was assigned a Business Place, the business place was only being saved in transactions that involved a party ledger or tax ledger. For other transactions under the same segment — such as journal entries or transfers without party/tax ledgers — the business place was not getting saved, leading to incomplete data for compliance and reporting.

📷 See It in Action

📄 Business place saved for all segment entries

📌 What Was Happening

When creating a new ledger using the Alt + C shortcut key during entry passing, the District field was not appearing under Customer Information. Users had to save the ledger first and then go back to the Ledger Master to add the district separately — adding unnecessary steps to the workflow.

📷 See It in Action

📄 District field in Alt+C Ledger creation form

📌 What Was Happening

In the Approval Screen, there was no way to quickly verify the Cashfree bank validation status of a party ledger. Approvers had to navigate away from the approval screen and open the Ledger Master separately to check whether the bank details were verified via Cashfree — slowing down the approval process.

📷 See It in Action

📄 Clickable link in Approval Screen

📄 Cashfree verification details pop-up

📌 Overview

Love working with Pivot Tables in Excel? Now you can export your Batch Wise Stock Aging report directly in pivot-ready format! This works across all three report variations: Item Groupwise, Item Wise, and Item Group Summary.

🎬 How to Use It

1. Select your preferred variation.
2. Click Export.
3. Choose Excel Pivot — done!

📷 See It in Action

📄 New Excel Pivot option in Export

📄 All 3 report variations available

📌 Overview

Tired of waiting for the Expense Register to load when you have thousands of entries? We’ve added a smart new option! You can now download your filtered data directly to Excel without the page needing to display all that data first.

🎬 How to Use It

1. Turn on the Advance Search toggle.
2. Set your filters.
3. Click Export to download directly, or Search to view on screen.

📷 See It in Action

📄 The new toggle and export option

📌 Overview

Great news for businesses that file GSTR-1 on a quarterly basis! Until now, RealBooks only supported monthly filing. We’ve added a brand new Quarterly option that lets you select and post GSTR-1 data by quarter — Quarter 1 through Quarter 4.

🎬 How to Use It

1. Go to the GSTR-1 Report.
2. Select Posting List.
3. Choose Quarterly from the dropdown.
4. Pick your quarter (Q1, Q2, Q3, or Q4).
5. Click Search and you’re all set!

📷 See It in Action

📄 GSTR-1 with Posting List selected

📄 Choose Date Wise or Quarterly

📄 Pick your quarter (Q1–Q4)

📌 Overview

A brand new variation — Difference in Tax Amount — has been added to both the GSTR-1 Exception and GSTR-2 Exception reports. This report highlights transactions where the total CGST value and total SGST value do not match, helping you catch tax calculation discrepancies before filing.

🎬 How to Use It

The new variation is available in both GSTR-1 and GSTR-2 exception reports:

1. Open either exception report.
2. Select the new Difference in Tax Amount variation.
3. Run the report to see all transactions where CGST and SGST values don’t match.

📷 See It in Action

📄 New variation in GSTR-1 Exception

📄 Difference in Tax Amount report output

📄 New variation in GSTR-2 Exception

📄 GSTR-2 Difference in Tax Amount output

📌 Overview

A new parametric feature has been introduced to handle COGS (Cost of Goods Sold) updates in case of Sale Returns. This applies to both batch and non-batch items. If an item was never purchased or had no inflow via Stock Journal, the system now automatically updates the COGS based on the Sales Return Rate. A dedicated Stock Exception Report lists all entries where COGS has been updated using the Sales Return Rate.

🎬 How It Works

1. This is a parametric feature — enabled on demand only.
2. Applies to both batch and non-batch items.
3. If the item has no purchase or Stock Journal inflow, COGS is updated based on the Sales Return Rate.
4. COGS updates are processed via the Overnight Scheduler.
5. An exception report is available to review all affected entries.

🛠 Where to Find the Exception Report

📷 See It in Action

📄 Stock Exception Report — Sale Return without Inflow

📌 Overview

A new Generate Invoice option has been added for Stock Transfer entries in the Voucher Listing Report. You can now generate invoices directly from the report without needing to open each entry individually. Additionally, a convenient keyboard shortcut G is available — simply select a Stock Transfer entry and press G to instantly trigger the invoice generation pop-up.

🎬 How to Use It

1. Go to Reports → Inventory → Stock → Voucher Listing.
2. Locate and select the Stock Transfer entry you want to generate an invoice for.
3. Use the Generate Invoice option, or simply press the G key on your keyboard.
4. The invoice generation pop-up will appear — select the appropriate template and proceed.

📷 See It in Action

📄 Generate Invoice option in Voucher Listing Report

📌 Overview

Previously, the Ref No. column in the Purchase Register (Voucher Wise) Excel export contained both the Bill Number and Bill Date combined in a single column, separated by a comma. This made it difficult to sort, filter, or work with bill dates independently in Excel.

With this enhancement, the Ref No. column now contains only the Bill Number, and a brand new Ref Date column has been added right next to it containing the Bill Date.

🎬 Where It Applies

This change applies to the following sub-types:

• Purchase
• Purchase Return
• Purchase & Purchase Return

And both export types:

• Excel
• Custom Excel

📷 See It in Action

📄 Before — Bill No. and Bill Date combined in one column

📄 After — Separate Ref No. and Ref Date columns

📌 Overview

When exporting Purchase Register or Sale Register data in the Voucher Wise Item Wise Excel format, the date range selected in the report was previously not included in the exported file. This made it difficult to identify which period the exported data belonged to. The selected date is now available in the Excel export.

🎬 Where It Applies

Purchase Register (Voucher Wise Item Wise):

• Purchase
• Purchase Return
• Purchase & Purchase Return

Sale Register (Voucher Wise Item Wise):

• Sale
• Sale Return
• Sale & Sale Return

📷 See It in Action

📄 Purchase Register Excel — Date range now visible

📄 Sale Register Excel — Date range now visible

📌 Overview

Previously, to get accurate data in the Link Wise Summary report, users had to run the report from the start of the company so that all entries for a reference number were considered. If a specific month was selected, older transactions for that reference were not included — leading to incomplete data.

With this enhancement, the report now shows the opening balance for each reference as on the selected date range, so you no longer need to run the report from the very beginning.

🎬 How It Works

The following logic is now applied:

• If any transaction has happened for a reference in the selected date range, the report will show the opening balance of that reference — even if the first transaction date falls outside the current period.

• If no transaction has happened for a reference in the selected date range, the report will still include the reference with its opening balance.

• The reference data appears in both the Summary and Detail sheets, with transactions for the selected period and the opening balance as on the start of the date range.

• The Difference & Subtotal calculations now factor in the opening balance to display the correct closing balance.

📷 See It in Action

📄 Summary sheet with opening balance for each reference

📄 Detail sheet with transactions and opening balance

📌 What Was Happening

The Simultaneous Search setting for item name or code was already available and enabled in the Settings menu. However, this functionality was not working in the Item Register report — primarily because it had not been developed for that module. Users could only search by one field at a time, making it harder to locate items quickly.

🎬 Where to Find It

1. Open the Item Register report.
2. Use the search field to search by Item Name or Item Code — both work simultaneously.
3. The setting can be managed from Settings menu.

📷 See It in Action

📄 Settings — Simultaneous search enabled

📄 Item Register — Search by item name

📄 Item Register — Search by item code

📌 Overview

For Stock Journal entries where a stock accounting ledger is used, the option to view the ledger is now included when exporting to Excel. After clicking Item View, the ledger details are reflected in the export under Excel Format (Item Details) for the voucher type Stock Journal CWIP. Previously, this ledger information was not part of the exported data.

🎬 Where to Find It

📷 See It in Action

📄 Stock Journal entry with accounting ledger

📄 Item View with ledger option

📄 Excel export — Item Details format

📄 Ledger details reflected in exported Excel

📌 What Was Happening

In the Godown Wise Batch Specification report, the godown names were not displayed in any particular order. This made it difficult for users to locate a specific godown quickly, especially when dealing with a large number of godowns.

🎬 Where to Find It

📷 See It in Action

📄 Before — Godowns in unsorted order

📄 After — Godowns in alphabetical order

📌 What Was Happening

When a payment was created through an Interbranch Transaction (IBT), the auto-posted child payment entry — even after being approved — was not appearing in the FTP (Fund Transfer Processing) list. Only direct payment entries were being listed in FTP. This meant IBT-originated payments could not be processed via FTP, requiring manual workarounds.

📷 See It in Action

📄 IBT child payment entry — approved

📄 IBT payment now visible in FTP list

📌 What Was Happening

In the GSTR-1 report, the CDNUR section did not include the Segment column when exporting data using the Combined Excel option. Users who work with multiple segments needed this column for reconciliation and audit purposes but had to manually add it, leading to extra effort and potential errors.

🎬 Where to Find It

📷 See It in Action

📄 GSTR-1 CDNUR section

📄 Combined Excel export option

📄 Segment column in exported Excel

📄 Segment data reflected correctly

📌 What Was Happening

In the Ledger Group Book under Day Book, the Opening Balance and Closing Balance were not displayed. Users had to refer to other reports to get these balance figures, making it inconvenient to get a complete financial picture directly from the Ledger Group Book.

🎬 Where to Find It

📷 See It in Action

📄 Ledger Group Book with Opening Balance

📄 Closing Balance displayed in report

📌 What Was Happening

Under the Exception Report, there was no option available to identify or understand the difference between Cost Center Date entries and Voucher Date entries. Users had no way to spot mismatches between these two dates, making it difficult to track discrepancies and ensure data accuracy across vouchers.

🎬 Where to Find It

📷 See It in Action

📄 Exception Report — New mismatch option

📄 Voucher Date vs CC Date mismatch details

📌 What Was Happening

In the Ledger Group Book under the DayBook report, the Opening Balance and Closing Balance were not displayed in the UI or in the exported data. Users had to refer to other reports to get these balance figures, making it inconvenient to get a complete financial picture directly from the Ledger Group Book.

🎬 Where to Find It

📷 See It in Action

📄 Show Ledger Group Balances parameter

📄 Balances displayed in Ledger Group Book

📌 What Was Happening

If a party ledger was created through the API and the state name didn’t quite match the state code (for example, code “29” is Karnataka, but the name was sent as “West Bengall” with a typo), the ledger was created — but the crucial Party Info tab was completely missing. This meant you couldn’t see or edit party details.

📷 See It in Action

📄 API call with mismatched state data

📄 Party Info tab now shows correctly

📌 What Was Happening

If you were working with two tabs open and both had the same segment selected (e.g. “All”), the system was still forcing you to refresh. Here’s the scenario: You’re on Tab 1 with segment “All”, you switch to Tab 2 and change the segment to “Bangalore”, work there for a while, then switch the segment back to “All”. When you returned to Tab 1 — even though both tabs now had the same segment “All” selected — the system forcefully asked you to refresh Tab 1.

📷 See It in Action

📌 What Was Happening

When a transaction used two expense ledgers — one with tax configured via HSN Rate/Code and the other with tax configured manually — the GST was not computing correctly. The issue was that the applicable date for HSN-based tax configuration was not being saved internally (even though it appeared correctly on the UI). As a result, when Auto GST was enabled, the ledger with HSN-based tax was incorrectly picking up the tax configuration from the other manually-configured expense ledger.

📷 See It in Action

📄 Ledger master with HSN Rate/Code tax configuration

📄 Transaction with two expense ledgers

📄 GST now computes correctly for each ledger

📌 What Was Happening

Users with Multi-Factor Authentication (MFA) enabled were experiencing login failures. The MFA code was received via email after approximately 1 minute, but by the time the user entered the code, the system had already timed out and automatically logged out of the login page. The MFA code was being triggered immediately from the RealBooks side, but email delivery delays caused the timeout to expire before users could enter it.

🎬 Where to Enable MFA

📷 See It in Action

📄 MFA enabled in User Master

📄 MFA code accepted after email delay

📌 What Was Happening

IBT Parent voucher types were visible for selection in the Approval Master, which created confusion. IBT parent entries do not trigger the approval workflow — only IBT child entries go through the approval process. Having parent voucher types listed in the selection gave users the false impression that approvals could be configured for them.

📷 See It in Action

📄 Approval Master — Voucher type selection

📄 IBT parent types no longer listed

📌 What Was Happening

When downloading the Ledger Master Listing with the option Party Listing For GST in Excel format, the file was being downloaded as 0 Bytes (empty file). This was caused by a few party ledgers having their State Code saved as N/A in the database via the API, which broke the export process.

🛠 Where to Find It

📷 See It in Action

📄 Party Listing for GST — 0 Bytes issue

📄 Export now downloads correctly

📌 What Was Happening

If you were working with a Journal entry that had two parties with the same bill number and one party’s bill was tagged — the other party’s reference type got stuck. You couldn’t switch it from “New” to “On Account”, which meant extra workarounds.

📷 See It in Action

📄 Reference type dropdown works perfectly now

📌 What Was Happening

When creating a Delivery Order with multiple Sales Orders for the same item, the system wasn’t checking the combined quantity properly. For example, if you had 8 items available and two Sales Orders for 10 each, the system let you enter 10 + 10 = 20 — well beyond what’s in stock.

📷 See It in Action

📄 Multiple SO references in one DO

📄 Clear warning when stock is exceeded

📌 What Was Happening

When you had multiple items in a Sale Order or Purchase Order and only some had tax, the Tax tab was showing the wrong serial numbers. For example, if Item #2 had tax but Item #1 didn’t, the Tax tab confusingly showed it as serial no. 1.

📷 See It in Action

📄 Sale Order — Items tab

📄 Sale Order — Tax tab shows correct #2

📄 Purchase Order — Items tab

📄 Purchase Order — Tax tab shows correct #2

📌 What Was Happening

When editing a Purchase Order or Sale Order, if you changed the item and then selected the same GST ledger that was already used for the original item, pressing Tab or Enter triggered an incorrect error message: “You have to select an item”. This blocked the user from proceeding, even though the item was already selected and valid.

📷 See It in Action

📄 Error no longer appears when reselecting the same GST ledger

📌 What Was Happening

A critical data integrity issue was reported: a user created an entry in the Haridwar segment, but it got saved in the Kolkata segment instead. The Business Place in the entry was also reflecting as Uttarakhand inside the Kolkata segment, even though no changes were made to the entry itself.

After investigation, the root cause was identified — the user had switched the segment in another tab. While the current tab showed a “segment switched” warning on screen, the user was still able to save the entry using the Ctrl + S shortcut, bypassing the warning. This caused a mismatch where one database table recorded Haridwar as the segment while the remaining tables saved Kolkata.

📷 See It in Action

📄 Ctrl + S now blocked when segment is switched in another tab

📌 What Was Happening

In certain cases, a Purchase Order was being saved without GST tax calculated on the items — even though all necessary configurations were in place (GST-registered Company/Segment, GST-registered Party, Input Tax configured in Item Master, and GST enabled in the Voucher Type). This caused a ripple effect: the auto-posted Sale Order (via Interbranch auto-posting) and its related Sales entry were also impacted with missing tax details.

📷 See It in Action

📄 Validation prevents saving PO without GST tax details

📌 What Was Happening

Previously, the Business Place was sometimes getting skipped in Sale Orders even when the configuration was done correctly. This was suspected to occur due to frequent switching of segments across different browser tabs. A validation was already added for Sale Orders to block saving if the Company is GST registered, the GSTIN is assigned to the segment, and the appropriate Business Place is missing.

However, the same issue was also occurring in Sales transactions, where the Business Place could be saved as blank under similar conditions.

📷 See It in Action

📄 Sales transaction now blocked when Business Place is missing

📌 What Was Happening

In the case of Interbranch Purchase Order to Sale Order posting, a timing issue was identified. When a Purchase Order (PO) was created with one item and later modified to add another item, the auto-posted Sale Order (SO) was already generated seconds before the PO modification — even with a difference as small as 10 seconds. This meant the SO did not reflect the latest PO changes, causing data inconsistency.

📷 See It in Action

📄 PO modified after SO was auto-posted

📄 Validation error on saving locked PO

📌 What Was Happening

The Alternative Quantity (Alt Qty) of an item was being captured incorrectly in the Delivery Order (DO) and Sales when fetched from a Sale Order. Instead of capturing the correct Alt Qty (e.g. 130 with Base Qty 3250), the system was wrongly picking up the Alt Qty as 150 (Base Qty 3750) from the SO. This issue occurred specifically when the user copy-pasted the quantity in the Delivery Order instead of typing it manually.

📷 See It in Action

📄 Incorrect Alt Qty when copy-pasting in DO

📄 Alt Qty now calculates correctly

📌 What Was Happening

When a Sale Return or Purchase Return was done against a locked Sale or Purchase entry in a multi sale/purchase scenario, an unnecessary input field was reflecting on the screen. This extra field was confusing and not required for the return process.

📷 See It in Action

📄 Unnecessary input field in locked return

📄 Clean interface after fix

📌 What Was Happening

When a sale was created via POS (Point of Sale) with customer details entered, those details were not reflecting when the same sale entry was opened in the Sale edit screen. Users had to re-enter customer information manually, leading to extra effort and potential data inconsistency.

📷 See It in Action

📄 POS customer details missing in edit

📄 Customer details now reflect correctly

📌 What Was Happening

Users were unable to save a Manufacturing Journal entry when multiple lines were added in the Production tab. The system was throwing an error during save. This was caused by a bug in the Multi Line Addition parameter, which controls the ability to add multiple lines in the production section.

🎬 Where to Find It

📷 See It in Action

📄 Entry saves successfully after fix

📄 Error when saving multi-line production

📌 What Was Happening

When creating a Ledger through the Alt + C shortcut key, the cursor disappeared after selecting the Ledger Category. Users had to use the mouse to navigate to the next field, breaking the keyboard-driven workflow and slowing down the ledger creation process during entry passing.

📷 See It in Action

📄 Cursor flow fixed in Alt+C Ledger creation

📌 What Was Happening

When Duplicate Ledger Code was allowed as per company configuration, multiple ledgers with the same code existed in the books. During entry posting, the system was randomly posting entries against any of these duplicate ledgers — instead of considering ledger visibility. This caused entries to be booked against incorrect or disabled ledgers.

📌 What Was Happening

Even though you had set “Allow Print Before Final Approval” to No in your Approval Workflow, the Cheque Print option was still showing up in DayBook and Ledger Reports for unapproved vouchers. Template printing was correctly blocked, but cheque printing slipped through.

📷 See It in Action

📄 Your approval workflow settings

📄 DayBook: No cheque print for unapproved

📄 DayBook: Cheque print after approval

📄 Ledger: No cheque print for unapproved

📄 Ledger: Cheque print after approval

📌 What Was Happening

If your company uses Direct Stock Accounting, you may have noticed that Stock Journal CWIP, CON, and Physical entries wouldn’t open in edit mode from the Stock Journal Report. You had to go through the Ledger Report instead — an unnecessary extra step.

🛠 Where to Find It

📷 See It in Action

📄 All variations accessible from one report

📌 What Was Happening

When you drilled down from the Cost Centre Summary report, the resulting Profit & Loss – Single Cost Centre report was not getting exported. Clicking the export option had no effect, leaving you unable to download the detailed cost centre data you needed.

🛠 Where to Find It

📷 See It in Action

📄 Cost Centre Summary report page

📄 Drill down into a cost centre

📄 Export now works on the drill-down page

📌 What Was Happening

If you purchased three batches of the same item with different specifications and then transferred the stock of the last batch from Godown A to Godown B, the quantity for that batch appeared blank in the UI for Godown B. This issue occurred specifically when multiple godowns were displayed on the screen at the same time.

🛠 Where to Find It

📷 See It in Action

📄 Quantity now displays correctly in destination godown

📌 What Was Happening

When running the Sale Register report (Voucher Wise Item Wise — Sale & Sale Return) for the first time, the Gross Item Rate displayed correctly. However, if you filtered by an Item Name and then removed that filter, the Gross Item Amount changed automatically — showing incorrect values without any data actually changing.

🛠 Where to Find It

📷 See It in Action

📌 What Was Happening

When User A edited a Purchase Order or Sale Order and later User B closed that order from the listing screen (since there is no open/close option in edit mode), the audit trail was incorrectly showing User A as the person who performed the close action. The system was defaulting to the last editor instead of tracking the actual user who closed the order.

📷 See It in Action

📄 Order listing screen with close action

📄 Audit trail now shows the correct user

📄 User B correctly reflected for close action

📄 Complete audit trail with accurate user details

📌 What Was Happening

Similar to the issue previously fixed in the Stock Journal Report (JOB-158260), the same problem existed in other reports as well. Stock Journal CWIP, Stock Journal CON, and Stock Journal Physical entries wouldn’t open in edit mode when accessed from the Item Register, Exception Report, and the drill-down of the Stock Movement Report.

🛠 Where to Find It

Also applies to the drill-down view of the Stock Movement Report.

📷 See It in Action

📄 Item Register — Stock Journal variations now open in edit mode

📄 Exception Report — Edit mode accessible for all variations

📌 What Was Happening

When running the Ledger Report with the Report Type set to Cost Centre, the Line Narration and Narration fields were not fetching correctly. The narrations displayed in the report did not match the actual narrations entered in the voucher entries, leading to confusion and unreliable report data.

🛠 Where to Find It

📷 See It in Action

📄 Cost Centre Ledger Report — Before fix

📄 Incorrect narration data displayed

📄 After fix — Narration fetched correctly

📄 Line Narration now displays accurately

📝 What Changed

When the Excel export option is available but GSP is not synced, the exported Excel file was coming blank. This has been fixed — data now exports correctly regardless of GSP sync status.

📷 See It in Action

📄 Blank Excel export issue

📄 Excel exports data correctly after fix

📝 What Changed

In the GSTR-1 Income / Expense Summary Report (used for reconciliation of GSTR-1 data with P/L Report), unnecessary data was reflecting. Earlier, the UI data was fetched through an API while the Excel data came from a procedure, causing data mismatches in certain cases. Now, both UI and Excel data are fetched through the API for consistency.

📷 See It in Action

📄 Data mismatch in GSTR-1 summary

📄 Consistent data after API unification

📝 What Changed

Entries were not reflecting in chronological order in the Combined Excel for Return New when exported from GSTR-1 Summary, though they reflected properly in Day Book. This has been fixed — the exported Excel now maintains correct chronological order.

🎬 Where to Find It

📷 See It in Action

📄 Entries out of order in export

📄 Day Book showing correct order

📄 Export fixed with chronological order

📌 What Was Happening

In the Stock Summary report, searching for a specific Item Group was not working as expected. Instead of filtering and displaying the selected item group, the system was loading all item groups in the search results — making it impossible to quickly locate and view stock data for a particular group.

🛠 Where to Find It

📷 See It in Action

📄 Item Group search fixed in Stock Summary

📌 What Was Happening

In the Ledger Report, when searching for a ledger, non-visible ledgers were appearing at the top of the search results. This made it difficult to find and select the active, visible ledgers quickly — as users had to scroll past irrelevant non-visible entries first.

📷 See It in Action

📄 Ledger search — Visible ledgers on top

📄 Non-visible ledgers listed below

📌 What Was Happening

In the Voucher Listing report, the option to check Batch Specification was available, but the data was coming up blank. This issue occurred specifically when the Item Properties parameter was disabled in the company settings. The batch specification details were not being fetched in this scenario, even though valid batch data existed.

📷 See It in Action

📄 Voucher Listing — Batch Specification option

📄 Item Properties parameter disabled

📄 Batch spec data was blank before fix

📄 Batch spec data now displays correctly

📌 What Was Happening

In the Item Register report, when editing any Stock Journal entry, a Purchase entry from the row above was incorrectly opening instead of the selected Stock Journal transaction. This caused confusion and made it impossible to edit Stock Journal entries directly from the Item Register.

🛠 Where to Find It

📷 See It in Action

📄 Before — Wrong entry opening on edit

📄 After — Correct Stock Journal entry opens

📌 What Was Happening

In the GSTR-1 Exception Report for missing Business Place, the Business Place selection option was available, which was unnecessary and caused confusion. Since this exception specifically lists vouchers with missing BP data, having a BP filter in this context was redundant and misleading.

🛠 Where to Find It

📷 See It in Action

📄 Before — BP selection in GSTR-1 Exception

📄 After — BP selection removed from Exception

📌 What Was Happening

The Voucher Count was reflecting incorrectly in the Import List, and the Click option under DayBook was not working for successfully uploaded files. This issue occurred in companies where no one had run the Old Report and the voucher types remained unchecked in the menu. In this scenario, clicking the “Click” icon from the Import List would open the Day Book but display the message: “Please select any voucher type” instead of opening the specific entry.

📷 See It in Action

📄 Voucher count & click issue in Import List

📄 Click option now opens correct entry