A contra voucher is used to record those transactions which involve both cash and bank or multiple banks. Some examples are – Cash deposited to a bank or transfers made between 2 bank accounts.
How to Record a Contra Entry
STEP 1: Go to Transactions ⇒Accounts⇒ Vouchers
A Transaction Entry page will open. Select the Voucher type from the Dropdown list. The Business place as per GST is displayed by default, however in case of Multiple Business Places, the same can be selected from the Dropdown list.
STEP 2: On the Debit Side, search the Bank/Cash ledger (type minimum 3 letters, then select the ledger) and put the amount.
STEP 3: On the Credit side, search the Bank/Cash ledger and enter the amount.
Note: In the case of a Bank Ledger, if capture Bank Details are enabled in configurations, then whenever a bank ledger is selected, the bank details pop-up will open.
STEP 4: CLICK on the “SUBMIT” button to save the voucher.
How to Edit a Contra Entry
Users can view, edit, cancel, or delete a contra entry from almost every report available in the system. For ex: daybook, ledger report, etc.
TRANSACTION EDIT VIA DAY BOOK
Go to Reports⇒ Accounts⇒ Daily reports⇒ Day Book
To edit an entry, click on the settings icon on the right-hand side of the entry & click on the Voucher Edit option, or alternatively, press Enter on the keyboard.
Do the necessary changes as required and click on the submit button.
TRANSACTION EDIT VIA LEDGER REPORT
Go to Reports⇒ Accounts⇒ Daily reports⇒ Ledger
To edit an entry, click on the settings icon on the right-hand side of the entry & click on the Voucher Edit option, or alternatively, press Enter on the keyboard.
Do the necessary changes as required and click on the submit button.
How to Delete or Cancel an Entry
DELETE/CANCEL– To cancel/delete an entry, open the entry in edit mode, then go to the Settings icon on the right-hand side of the page. From the dropdown menu select the cancel/delete voucher as required, enter the reason for cancellation/deletion, and then click on cancel/delete.
