A journal voucher is used to record various types of entries. Some of them are booking expenses, tax adjustments, provision entries, etc. Usually, cash and bank transactions are not routed through this voucher.
How to Record a Journal Entry (With Automatic GST)
STEP 1: Go to Transactions ⇒Accounts⇒ Vouchers
A Transaction Entry page will open. Select the Voucher type from the Dropdown list. The Business place as per GST is displayed by default, however in case of Multiple Business Places, the same can be selected from the Dropdown list.
STEP 2: On the Debit Side, search the Expense ledger (type minimum 3 letters, then select the ledger) and put the expense amount.
STEP 3: On the Credit side, search the Vendor ledger and enter the bill amount.
If the Bill Feature is enabled in the Vendor ledger master, the Bill Table will open.
STEP 4: Enter the Bill details, and click on Create.
STEP 5: CLICK on “GST COMPUTE” to auto-calculate the GST as per the Tax rate configured in the expense ledger master.
Note: To use Automatic GST computation, configure GST Calculation as Automatic in Voucher Master.
STEP 6: CLICK on the “SUBMIT” button to save the voucher.
How to Record a Journal Entry (With Manual GST)
STEP 1: Go to Transactions ⇒Accounts⇒ Vouchers
A Transaction Entry page will open. Select the Voucher type from the Dropdown list. The Business place as per GST is displayed by default, however in the case of Multiple Business Places, the same can be selected from the Dropdown list.
STEP 2: On the Debit Side, search the Expense ledger (type minimum 3 letters, then select the ledger) and put the expense amount.
STEP 3: On the Credit side, search the Vendor ledger and enter the bill amount.
If the Bill Feature is enabled in the Vendor Ledger master, the Bill Table will open.
STEP 4: Enter the Bill details, and click on CREATE. 
To insert the GST details, click on the “+” icon or press ENTER so that a new row gets added.
STEP 5: Search the Input GST Ledger, on selecting the same, the GST Breakup pop-up will appear, make the necessary changes, and click on Save GST Breakup.
STEP 6: The GST amount as per the break up will populate on the Debit Side. In the case of Intra-State GST, both SGST & CGST need to be entered, in the case of IGST only one row for IGST input needs to be entered.
STEP 7: CLICK on the “SUBMIT” button to save the voucher.
Note: Supporting Documents can be attached by simply dragging & dropping them in the left half of the screen.
How to Edit a Journal Entry
Users can view, edit, cancel or delete a journal entry from almost every report available in the system. For ex: daybook, ledger report, etc.
Transaction Edit Via Day Book
Go to Reports⇒ Accounts⇒ Daily reports⇒ Day Book
To edit an entry, click on the settings icon on the right-hand side of the entry & click on the Voucher Edit option, or alternatively, press Enter on the keyboard.
Do the necessary changes as required and click on the submit button.
Transaction Edit Via Ledger Report
Go to Reports⇒ Accounts⇒ Daily reports⇒ Ledger
To edit an entry, click on the settings icon on the right-hand side of the entry & click on the Voucher Edit option, or alternatively, press Enter on the keyboard.
Do the necessary changes as required and click on the submit button.
How to Delete or Cancel an Entry
DELETE/CANCEL– To delete/cancel an entry, open the entry in edit mode, then go to the Settings icon on the right-hand side of the page. From the dropdown menu select the cancel/delete voucher as required, enter the reason for cancellation/deletion, and then click on cancel/delete.
Frequently Asked Questions
Q) Can I insert ledger-wise narration in the transaction?
A) Yes, click on the gear icon (right top corner), enable the line narration option, and you will see an additional field for line narration.
Q) Can I search ledgers by ledger code?
A) Yes, click on the gear icon (right top corner), and select the ledger code option from the ledger search by option.
Note: If required, you can also set “search by ledger code” as the default in the configuration option.